Privacy Policy

1. Please read the following information carefully.

This privacy notice contains information about the information which may be collected, stored, and otherwise processed about you and others involved in the Wedding you are contracting us to record and also contains the reasons for the collective processing. It also tells you who we may share this information with in connection with any use of our web site.

2. Lowes Photography collects, uses, retains, and stores personal data which may include personal data about you and anyone else involved with the Wedding. When we do this we are the ‘controller’ of this information for the purposes of the GDPR and the Data Protection Act 2018. We process personal information about You and or your Event.

3. If you need to contact us about your personal data or the processing carried out of your personal data you can use the contact details at the end of this document.

‘Client’ the person that is contracting us for Photographic services for or on behalf of the individual/Company. 

‘Recorded, Recording, Record’ Collecting visual digital information either Photographically, Video or Sound.

What do we do with your information?

Information collected

Our Enquiry form asks for private details necessary for us to proceed with your initial online enquiry.

Information collected by us is detailed in the following –

  • Names
  • Company Name
  • Contact Numbers
  • Email Addresses
  • Website Details
  • Other information you may input

This information is submitted by the Client and processed via an online form company called “Jot Form”. which their platform we use for creating our online question forms.

Jot Form has a Privacy Policy and you can read this on this link.

https://www.jotform.com/privacy/

Payment Information – 

We use PayPal for our Payment System which asks for personal data such as Names, Addresses and Banking information. You can view PayPal Privacy Policy here –

https://www.paypal.com/uk/webapps/mpp/ua/privacy-full

We use a platform called “Tradeshift” for invoicing. Your details are also kept on this platform. You can view their Privacy Policy here –

https://tradeshift.com/GDPR

How we use your personal information: Purposes

Names and Contact Details

Client Names, Website, Contact Numbers and Email Addresses. This is for communication between us and the Client. From initial enquiry through to final media delivery. We may contact you via email, postal letter or telephone.

 

 

Who will we share your personal information with?

We do not share your personal information contained within our online forms with anyone other than the companies that control the platform to those forms. In our case, Jot Form, PayPal and Tradeshift. If a Third Party require your details from us we will always ask for your consent first.

Photographic and Video Imaging

Corporate Events, Staff Teams and Third Party

As we are hired to make a visual digital recording of an event it would be impossible to collect a consent form from each person visually identifiable in a photograph or video recording. It is the Clients responsibility to ensure that Persons attending such event are aware that the event is being recorded and visual data may be subject to publication.

Visual Data & Audio Data

  • Individual Portraits
  • Group Photographs
  • Name Tags
  • Logo’s
  • Documents and Personal Information
  • Building Exterior and Interiors
  • Vehicle Registrations
  • Any audio recorded as part of an event.

Individual Portraits

A consent form is required from each person from your team/staff that we photograph as a digital image record. Here, we only require the individual staff members name as their personal records is already recorded within the employment contract of the company we are contracted with. We supply these consent forms and are paper, not digital, record. However, are digitally scanned for record purposes.

Individual and Third Party Portraits

It is necessary for us to have written consent from any Third Party that we record where the Client has requested. Third Party meaning any persons being photographed that is not under the Clients employ.  We supply these consent forms and are paper, not digital, record. We only collect First Name and Surname, Signature and company employ.

Will your Photographs or Video be shared online without your consent? 

No. If we feel we need to use a recorded image for promotional or marketing we shall ask for your consent first. This is not a submission of copyright and ownership of Photographic Images. Purely for visual data protection.

If you allow us to share your Photographs/Video the platforms we use, other than Lowes Photography Website, links to their Privacy Policies are as follows

Youtube – https://policies.google.com/privacy?hl=en-GB&gl=uk

Facebook – https://www.facebook.com/privacy/explanation

Twitter – https://twitter.com/en/privacy

Instagram – https://help.instagram.com/155833707900388

 

Your Rights

Under the GDPR, you have a number of rights that you can exercise in certain circumstances. These are free of charge. In summary, you may have the right to:

  • Ask for access to your personal information and other supplementary information;
  • Ask for correction of mistakes in your data or to complete missing information We hold on you;
  • Ask for your personal information to be erased, in certain circumstances;
  • Receive a copy of the personal information you have provided to me or have this information sent to a third party. This will be provided to you or the third party in a structured, commonly used and machine readable format, e.g. a Word file or pdf file;
  • Object at any time to processing of your personal information for direct marketing;
  • Object in certain other situations to the continued processing of your personal information;
  • Restrict my processing of your personal information in certain circumstances;
  • Request not to be the subject to automated decision-making which produces legal effects that concern you or affects you in a significant way.

If you want more information about your rights under the GDPR please see the Guidance from the Information Commissioners Office on Individual’s rights under the GDPR.

If you want to exercise any of these rights, please:

  • Use the contact details at the end of this document;
  • We may need to ask you to provide other information so that you can be identified;
  • Please provide a contact address so that you can be contacted to request further information to verify your identity;
  • Provide proof of your identity and address;
  • State the right or rights that you wish to exercise.

We will respond to you within one month from when I receive your request.

How to make a complaint?

The GDPR also gives you the right to lodge a complaint with the Information Commissioners’ Office if you are in the UK, or with the supervisory authority of the Member State where you work, normally live or where the alleged infringement of data protection laws occurred. The Information Commissioner’s Office can be contacted at http://ico.org.uk/concerns/.

Future Processing

We do not intend to process your personal information except for the reasons stated within this privacy notice. If this changes, this privacy notice will be amended and placed on the Lowes Photography website.